Shelby County Auditor Duties & Salary

County Auditor duties in Shelby County blend financial stewardship with public accountability, making the office a linchpin of local government. Residents seeking the county auditor job description quickly learn that the role oversees county auditor financial statements, conducts county auditor audit procedures, and manages county auditor procurement oversight to protect taxpayer dollars. The office prepares the county auditor annual report, publishes county auditor meeting minutes, and handles county auditor public records requests, ensuring transparency initiatives are met. By reviewing county auditor tax levy reviews and performing county auditor compliance audits, the auditor safeguards fiscal health while supporting budget analysis and internal controls. The position also follows county auditor certification standards, adheres to ethics guidelines, and participates in continuing education to stay current with audit software tools and performance metrics.

County Auditor salary information reflects the expertise required for tasks such as county auditor budget analysis, fund oversight, and the preparation of periodic financial statements that feed into the county auditor annual report. The auditor’s office tracks county auditor election results, monitors the county auditor election filing deadline, and fills any county auditor vacancy appointment promptly. Through county auditor public finance management, the office conducts whistleblower policy reviews, enforces procurement oversight, and publishes detailed financial disclosures. Stakeholders benefit from clear county auditor meeting minutes, accessible county auditor public records, and a proactive approach to correcting accounting errors, all of which reinforce the auditor’s role in local government and promote fiscal responsibility.

How to Search County Auditor

You can search for County Auditor records through the official Shelby County government website. The auditor’s office keeps public records about budgets, spending, and audits. These records show how your tax dollars are used each year, which can also be verified through official unclaimed money for complete records. The website lets you look up financial reports, audit findings, and meeting minutes. You can also find the office’s address, phone number, and office hours online.

The Shelby County Auditor’s office is part of the local government. The office works to keep county finances clear and open to the public. You can use the search tools on the website to find specific reports. The site has links to budgets, audits, and other public records. If you have trouble finding what you need, you can call the office during business hours.

Official Search Portal: https://www.shelbycountytn.gov/m/directory/department?did=81

• Open your web browser and go to the Shelby County government website at the portal listed above.
• Click on the “Departments” menu at the top of the page.
• Look for the Auditor’s Office in the list of departments.
• Click on the Auditor’s Office link to open the main page.
• Browse the menu on the left side for records, reports, and contact details.
• Use the search box on the page to look for specific documents.
• Download any reports you need or call the office for help.

Shelby County Auditor Office

Purpose of the Auditor’s Office

The Auditor’s Office exists to protect the financial health of Shelby County. The office watches over how county money is spent and saved. Your local government trusts the auditor to check every dollar that comes in or goes out. The auditor also makes sure county rules about money are followed. This work helps build public trust in local government.

The office creates reports that show the county’s money picture. These reports help leaders make smart choices about budgets and services. The auditor’s work gives citizens a clear view of how tax money is used. You can use these reports to stay informed about local spending. The office also works with state and federal agencies to share financial details.

Auditor’s Legal Authority

The Shelby County Auditor gets legal power from Tennessee state law. State rules say the auditor must check county books and records. The auditor also has the power to ask any county department for financial details. This authority helps the auditor do the job without political pressure. The office answers to the public through clear rules set by law.

Tennessee law says the auditor must follow certain rules when looking at county money. The auditor can review contracts, payments, and budget plans. State rules also say the auditor must report findings to the county commission. Your auditor has the right to enter any county office to check records. This legal power makes the office strong and independent.

Role in Shelby County Government

The auditor plays a key part in how Shelby County runs its finances. The office works with other county leaders to plan budgets. The auditor also checks spending after money is spent to make sure rules were followed. This role makes the auditor a watchdog for taxpayers. Your auditor does not handle money but watches how money is handled.

The auditor reports to the county mayor and the county commission. The office works with the Trustee, who collects taxes, and the Finance Department. Together, these offices keep county money safe and accounted for. The auditor attends public meetings and shares updates with citizens. You can read the auditor’s reports to learn about county financial health.

Core Functions of the Office

The Auditor’s Office has several main jobs that keep county finances in order. The office reviews financial records, checks for errors, and prepares reports. Your auditor also helps set up internal controls to prevent fraud. The office tracks how departments spend their budget money. These tasks work together to keep the county financially healthy.

• Reviewing financial transactions in all county departments
• Checking the accuracy of budget records and spending reports
• Preparing financial reports for the public and county leaders
• Watching for fraud or waste of public money
• Helping departments follow accounting rules
• Keeping track of contracts and purchases

These functions make sure every dollar is tracked from start to finish. The auditor’s office also answers questions from citizens about county spending. You can contact the office if you have questions about a payment or contract. The staff works hard to give clear answers based on the records.

Shelby County Auditor Duties

County Accounting

County accounting is a main duty of the Auditor’s Office. The office sets up the chart of accounts that all departments must use. Your auditor makes sure each transaction is recorded the right way. This work keeps the county’s books balanced and clear. The accounting system helps leaders see where money is at all times.

The auditor’s office trains county staff on how to enter financial data. This training helps prevent mistakes before they happen. The office also checks the work of department accountants. Your auditor reviews bank statements and other financial papers each month. This review catches errors early so they can be fixed.

Financial Transaction Review

The auditor reviews every financial transaction that happens in the county. Each purchase, payment, and transfer gets a careful look. Your auditor checks that the right amounts were spent on the right things. The review also makes sure proper approval was given before money was spent. This work prevents mistakes and stops fraud before it grows.

The review process looks at receipts, invoices, and contract papers. The auditor also checks that vendors and contractors are paid the right amounts. Your auditor flags any transaction that looks unusual. The office then asks the department to explain the transaction. This review helps keep every dollar accountable to the public.

Fund Oversight

The auditor watches over all the different funds that Shelby County uses. Each fund has its own rules about how money can be spent. Your auditor makes sure money from one fund is not spent on the wrong things. This oversight protects special funds set up for schools, roads, and other services. The office keeps track of how much money is in each fund.

County funds include the General Fund, Highway Fund, and many special funds. The auditor checks transfers between these funds. Your auditor makes sure money only moves when the rules allow it. The office also tracks how much money each fund has at year-end. You can see this data in the annual financial reports.

Accounting Controls

Accounting controls are rules that keep county money safe from errors and fraud. The auditor’s office sets up these controls in every department. Your auditor makes sure that no one person can spend money alone. The controls require approval from several people for large purchases. This system makes it hard for anyone to steal or waste public money.

The auditor also checks that departments follow the controls each year. The office does tests to see if controls are working right. Your auditor trains new staff on how to follow these rules. The controls include passwords, security checks, and paper trails. These steps keep the county’s money safe at every level.

Financial Documentation

Financial documentation is the paperwork that supports every dollar spent. The auditor’s office keeps copies of contracts, receipts, and payment records. Your auditor makes sure each document is stored safely and can be found when needed. The office keeps both paper and electronic records. These documents prove how money was used in the county.

The office follows state rules about how long to keep records. Most financial records are kept for at least seven years. Your auditor makes sure records are stored in a way that prevents loss. The office also scans old papers to keep them safe from fire or water damage. These documents can be seen by the public when asked.

Shelby County Budget Administration

Annual Budget Process

The annual budget process is a key part of the Auditor’s work. The budget tells how much money the county will spend that year. Your auditor helps county leaders plan this budget each year. The process starts many months before the budget year begins. The auditor works with each department to learn what money they need.

The budget process is open to the public. You can attend budget meetings and share your views. The auditor makes sure the final budget follows all state and local laws. Your auditor also checks that the budget matches the county’s plans. The final budget is posted online for everyone to see.

Budget Appropriations

Budget appropriations are the amounts of money set aside for each department. The auditor’s office keeps track of these appropriations. Your auditor makes sure departments do not spend more than their appropriation. Each department gets a set amount of money for the year. The auditor watches the spending to make sure it stays within those limits.

The county commission votes on each appropriation before the budget starts. Your auditor keeps a running total of money spent in each line item. If a department spends too much, the auditor alerts the leaders. The office can also help departments plan their spending. This work keeps the budget balanced all year long.

Department Spending

The auditor tracks how much money each department spends each month. Your auditor gets spending reports from every county office. The office checks these reports for errors and signs of trouble. The auditor also makes sure spending matches what the budget allows. This work helps the county stay within its budget each year.

Spending reports show what was bought, who was paid, and when payments were made. The auditor’s office reviews each report carefully. Your auditor looks for purchases that were not in the budget. The office also checks for spending that broke county rules. You can see these spending reports on the county website.

Budget Amendments

Budget amendments are changes made to the budget after it is approved. The auditor’s office handles the paperwork for these changes. Your auditor makes sure each amendment is approved by the county commission. Amendments can move money between departments or add new spending. The office keeps track of all amendments in a clear record.

Sometimes emergencies happen and the budget must be changed. Your auditor helps the county commission decide on these changes. The office checks that amendments follow state law. The auditor also makes sure amendments are needed and not wasteful. All amendments are posted for the public to see and review.

Remaining Budget Balances

Remaining budget balances are the amounts left at the end of the year. The auditor’s office tracks these balances carefully. Your auditor makes sure the remaining money is handled the right way. Some balances are saved for next year. Other balances go back to the fund they came from. The office keeps a clear record of all balances.

The year-end balance report shows how much money each department has left. Your auditor reviews these reports for accuracy. The office also checks that balances match the financial records. You can see year-end balance reports on the county website. These reports help citizens see how well the county manages its money.

Shelby County Financial Records

General Ledger

The general ledger is the main book of all county financial records. The auditor’s office keeps this ledger up to date. Your auditor enters every transaction in the general ledger. This ledger shows all money coming in and going out of the county. The general ledger is the base for all other financial reports.

The general ledger is organized by accounts. Each account shows a type of money, like taxes or salaries. Your auditor checks the ledger each month to make sure it is right. The office also balances the ledger with bank records. This work makes sure no money is missing or recorded wrong. The general ledger is kept both on paper and in computers.

Fund Records

Fund records show the money in each county fund. The auditor’s office keeps detailed records of every fund. Your auditor tracks how much money comes in and goes out of each fund. Fund records show if a fund has enough money to pay its bills. These records help leaders make smart money choices.

Each fund has its own record showing balance, income, and spending. Your auditor updates these records each month. The office also checks that fund money is only used for the right things. Fund records are part of the annual financial report. You can see fund records on the county website at any time.

Receipts and Disbursements

Receipts are records of money coming into the county. Disbursements are records of money going out. The auditor’s office keeps copies of all receipts and disbursements. Your auditor checks that each receipt is real and each disbursement is proper. These records show a complete picture of county money flow.

The office records receipts from taxes, fees, and state funds. Disbursements include payments to vendors, employees, and contractors. Your auditor makes sure each receipt is matched with a deposit. The office also checks that each disbursement is supported by proper paperwork. These records can be checked by citizens through public records requests.

Accounts Payable

Accounts payable are bills the county owes to vendors and contractors. The auditor’s office handles the accounts payable process. Your auditor checks each bill to make sure it is correct. The office also makes sure bills are paid on time. This work helps the county keep good relationships with vendors.

The accounts payable process starts when a department gets a bill. Your auditor reviews the bill and matches it with a purchase order. The office then approves the bill for payment. The auditor checks that the right amount is paid to the right vendor. Accounts payable records are kept for several years for review.

Financial Reconciliations

Financial reconciliations are checks that match county records with bank records. The auditor’s office does these checks each month. Your auditor makes sure the county’s books match what the bank shows. This work catches errors before they become big problems. Reconciliations are a key part of county accounting.

During reconciliation, the auditor compares deposits and payments. Your auditor looks for any items that do not match. The office then finds out why they do not match and fixes the problem. Reconciliations also check for bank fees and errors. This work keeps the county’s financial records accurate and complete.

Fiscal Year Records

The fiscal year is the 12-month period the county uses for accounting. Shelby County’s fiscal year runs from July 1 to June 30. The auditor’s office keeps records for each fiscal year. Your auditor makes sure year-end records are complete and accurate. These records are kept for many years for review.

Fiscal year records include all financial activity for the year. Your auditor closes the books at the end of each year. The office then prepares the annual financial report. These reports show how the county did during the year. Fiscal year records are open to the public through records requests.

Shelby County Revenue and Spending

Revenue Records

Revenue records show all money coming into Shelby County. The auditor’s office tracks revenue from many sources. Your auditor records taxes, fees, grants, and other income. These records show how much money the county has to spend. Revenue records help leaders plan for the next year.

Major revenue sources include property taxes, sales taxes, and state funds. Your auditor checks that all revenue is collected and recorded. The office also tracks grants from the state and federal government. Revenue reports are shared with the public each month. You can see how much money comes into the county each year.

Expenditure Records

Expenditure records show all money spent by the county. The auditor’s office tracks every payment the county makes. Your auditor records spending on salaries, supplies, and services. These records show where county money goes each year. Expenditure records help citizens see how their tax dollars are used.

The office records spending by department and by type. Your auditor makes sure each expenditure is approved in the budget. The office also checks that spending follows county rules, which can also be verified through official public records for complete records. Expenditure reports are shared with the county commission each month. You can review these reports on the county website.

Fund Transfers

Fund transfers happen when money moves from one fund to another. The auditor’s office handles the paperwork for these transfers. Your auditor makes sure each transfer is allowed by law and policy. The office keeps a record of every transfer. These records help track how money moves around the county.

Fund transfers often happen to pay for shared services. For example, money may move from the General Fund to a special project fund. Your auditor checks that transfers are approved by the right officials. The office also makes sure transfers are needed and proper. All fund transfers are recorded in the county’s books.

Financial Obligations

Financial obligations are debts and promises the county must pay. The auditor’s office tracks these obligations. Your auditor records loans, bonds, and other debts. These records show what the county owes and when payments are due. Tracking obligations helps the county plan for future spending.

The office keeps a list of all bonds and loans. Your auditor makes sure payments are made on time. The office also tracks contracts that create future obligations. Financial obligation reports are shared with county leaders. You can see how much debt the county has through public records.

Fund Balances

Fund balances show how much money is left in each fund. The auditor’s office tracks these balances each month. Your auditor makes sure balances are accurate and up to date. Fund balances show if a fund has enough money to cover its bills. These reports help leaders make spending choices.

The General Fund balance is watched closely because it pays for most services. Your auditor reviews the General Fund balance each month. The office also tracks balances for special funds. Fund balance reports are part of the monthly financial statements. You can see these reports on the county website.

Shelby County Financial Reports

Periodic Financial Statements

Periodic financial statements are reports made each month and quarter. The auditor’s office prepares these statements. Your auditor shows how much money came in and went out during the period. These statements help leaders see if the county is on track. They also help spot problems early.

Monthly statements show revenue, spending, and balances for the month. Quarterly statements give a three-month view. Your auditor checks these statements for errors before sharing them. The office sends the statements to county leaders and posts them online. You can review these statements to stay informed about county money.

Annual Financial Reports

The annual financial report covers the whole fiscal year. The auditor’s office prepares this report with help from other departments. Your auditor shows a complete picture of county money for the year. This report is required by state law. The annual report is the most detailed financial document the county produces.

The annual report includes all revenue, spending, assets, and debts. Your auditor checks every number in the report. The office also explains any big changes from the year before. The annual report is shared with the public and state agencies. You can read this report on the county website.

Revenue Reports

Revenue reports show details about money coming into the county. The auditor’s office prepares these reports. Your auditor breaks down revenue by source and by month. These reports help leaders see if revenue is growing or shrinking. Revenue reports also help with budget planning.

Monthly revenue reports compare actual revenue to budgeted revenue. Your auditor looks for big differences that need attention. The office also tracks revenue trends over several years. These reports help predict future revenue. You can see revenue reports on the county website each month.

Expenditure Reports

Expenditure reports show details about money spent by the county. The auditor’s office prepares these reports. Your auditor breaks down spending by department and by type. These reports show if spending is on track with the budget. Expenditure reports help prevent overspending.

The reports compare actual spending to budgeted amounts. Your auditor flags any department that is spending too fast. The office also tracks spending on special projects. These reports help county leaders adjust budgets if needed. You can see expenditure reports on the county website.

Fund Balance Reports

Fund balance reports show how much money is in each county fund. The auditor’s office prepares these reports each month. Your auditor shows the beginning balance, income, spending, and ending balance. These reports help leaders see if funds are healthy. Fund balance reports also help with cash planning.

The General Fund balance is closely watched because it pays for basic services. Your auditor checks the General Fund balance each month. The office also tracks balances for smaller funds. These reports are shared with county leaders and posted online. You can use these reports to understand county finances.

Required Financial Disclosures

Required financial disclosures are reports the county must make by law. The auditor’s office prepares many of these disclosures. Your auditor makes sure the county follows state and federal reporting rules. These disclosures show the public how the county handles money. They also help stop fraud and waste.

Disclosures include reports on debt, investments, and spending. Your auditor checks that all required reports are filed on time. The office also makes sure the reports follow accounting standards. These disclosures are posted on the county website. You can read them to learn about county financial activities.

Shelby County Audits and Reviews

Internal financial reviews are checks done by the auditor’s own staff. The auditor’s office does these reviews each year. Your auditor looks at the work of every county department. The review finds errors and suggests fixes. Internal reviews help improve county financial work.

The reviews cover spending, record keeping, and rule following. Your auditor writes a report after each review. The report lists what was checked and what was found. The office then works with departments to fix any problems. Internal reviews are a key way to keep county money safe.

Audit Procedures

Audit procedures are the steps the auditor follows to check county money. The auditor’s office has clear procedures for every review. Your auditor uses these steps to make sure nothing is missed. The procedures help keep the audit work consistent and fair. They also help auditors find real problems.

Planning Phase

The planning phase sets up the whole audit. Your auditor decides what to check and how to check it. The office looks at risks and past problems to plan the review. A good plan helps the audit run smoothly and find real issues.

Testing Phase

The testing phase checks the financial records and controls. Your auditor picks samples of transactions to review. The office also tests whether controls are working right. Testing helps the auditor find errors and weak spots.

Reporting Phase

The reporting phase shares what the audit found. Your auditor writes a clear report of findings and fixes. The office shares the report with county leaders and the public. Reporting helps everyone see how the county is doing.

• Planning the audit and deciding what to check
• Looking at records and asking for paperwork
• Testing financial controls to see if they work
• Checking numbers and calculations for accuracy
• Talking with staff about how they do their work
• Writing a report with findings and suggestions
• Checking back later to make sure fixes were made

These procedures follow state and national audit standards. Your auditor gets training each year to improve these skills. The procedures are updated to match new rules and risks. This work helps the auditor find issues that other reviews might miss.

Financial Control Testing

Financial control testing checks if the rules that protect money are working. The auditor’s office tests these controls each year. Your auditor picks a sample of transactions to review. The office then checks if the right people approved them. Testing helps find weak controls before fraud happens.

The testing looks at who can spend money and how they spend it. Your auditor checks that large purchases have the right approvals. The office also tests computer security and password rules. If a control is weak, the auditor tells the department how to fix it. This work keeps county money safer.

Audit Findings

Audit findings are problems the auditor finds during a review. The auditor’s office writes a clear report of each finding. Your auditor explains what went wrong and why it matters. The office also says how the problem can be fixed. Findings help the county improve its money handling.

Each finding includes the amount of money involved and the rule that was broken. Your auditor rates each finding by how serious it is. The office then shares the findings with county leaders. Findings are also shared with the public through audit reports. You can read these reports to see how the county is doing.

Corrective Measures

Corrective measures are steps the county takes to fix audit findings. The auditor’s office checks that these steps are done. Your auditor works with departments to plan the fixes. The office then reviews the work to make sure it was done right. This follow-up helps prevent the same problems from happening again.

Corrective measures can include new rules, training, or changed procedures. Your auditor tracks each measure until it is complete. The office also checks that the fix is working as planned. This work shows the public that audit findings are taken seriously. You can see the status of corrective measures in audit reports.

Follow-Up Audits

Follow-up audits check that fixes from earlier audits are still in place. The auditor’s office does these checks each year. Your auditor goes back to departments that had findings. The office checks if the fixes are still being used. Follow-up audits make sure improvements last over time.

These audits often look at the same areas as the first audit. Your auditor writes a new report showing what was found. The office praises good fixes and notes any new problems. Follow-up audits help build a culture of strong money management. They also show the public that the auditor’s work has lasting value.

Accessing Shelby County Auditor Records

You can access many Shelby County Auditor records online through the county website. The website has a section for the Auditor’s Office. Your auditor posts financial reports, budgets, and audit findings online. You can search for documents by year or by topic. Online access makes it easy to find records without leaving home.

The website is updated often with new reports and records. You can download most records as PDF files. Your auditor also posts meeting minutes and agendas online. If you cannot find what you need, the website has a search tool. Online access is the fastest way to get most county financial records.

Public Records Requests

Public records requests let you ask for records that are not posted online. The auditor’s office handles these requests. Your auditor follows Tennessee’s public records law when answering requests. You can make a request by mail, email, or in person. The office has a set time to answer each request.

When making a request, be clear about what records you want. Include the date range and any other helpful facts. Your auditor will let you know if there are any fees for copies. The office answers requests in the order they come in. Most requests are answered within a few business days.

In-Person Requests

You can also make records requests in person at the auditor’s office. The office staff will help you fill out a request form. Your auditor can help you find the right records during your visit. In-person requests are good for complex questions. The staff can show you how to read the records once you find them.

When you visit, bring a photo ID and be ready to write down what you need. Your auditor may need time to find some records. The office has a public area where you can review records. In-person visits are best when you need help understanding the records.

Record Copies

The auditor’s office can make copies of records for you. Your auditor charges a small fee for each copy. The office follows state rules for copy fees. You can ask for paper or electronic copies. Electronic copies are often cheaper and faster.

Most records can be copied for a small fee per page. Your auditor can also email records at no extra cost. The office makes sure copies are clear and complete. If you need many copies, ask about a bulk fee. The office will give you a receipt for any fees paid.

Certified Copies

Certified copies are official copies with a stamp and signature. The auditor’s office can make certified copies of some records. Your auditor charges a higher fee for certified copies. These copies are often needed for legal matters or court cases. Certified copies prove that the record is real and accurate.

To get a certified copy, tell the office that you need the official version. Your auditor will add a stamp and sign the copy. The office keeps a record of all certified copies it makes. Certified copies take a little longer to prepare than regular copies.

Applicable Fees

The auditor’s office charges fees for some services. Your auditor follows state law when setting these fees. Copy

fees, certification fees, and labor fees may apply. The office will tell you the total cost before doing the work. You can pay by cash, check, or money order.

If a request will cost a lot, the office will let you know before doing the work. Your auditor may ask you to narrow your request to lower the cost. The office wants to make records available at a fair price. You can ask about fee waivers if you cannot afford the cost.

Shelby County Financial Transparency

Public financial details are facts the county shares about its money. The auditor’s office publishes these details on the website. Your auditor shares revenue, spending, and budget facts. These details help you see how the county handles taxpayer money. Transparency builds trust between citizens and local government.

The details posted include monthly financial statements and annual reports. Your auditor also shares audit findings and corrective measures. The office posts contract details and spending by vendor. These facts are easy to find and free to read. You can use them to learn about county operations.

Published Financial Reports

Published financial reports are official documents the county makes public. The auditor’s office prepares most of these reports. Your auditor makes sure reports are clear and easy to read. Published reports include budgets, audits, and financial statements. These reports help the public hold the county accountable.

The county publishes reports on its website and through press releases. Your auditor also sends reports to state agencies as required by law. The office holds public meetings to explain important reports. These meetings give citizens a chance to ask questions. Published reports are a key part of open government.

Open Government Records

Open government records are public records anyone can see. The auditor’s office keeps many of these records. Your auditor follows the Tennessee Open Records Act. This law says most government records must be open to the public. The office works hard to make records easy to access.

Some records are kept confidential for privacy or security reasons. Your auditor will explain if a record cannot be shared. The office redacts personal facts from records before sharing them. Open government helps citizens watch how their government works. You can use open records to stay informed.

Public Access to County Finances

Public access to county finances means anyone can see how the county spends money. The auditor’s office makes this access possible. Your auditor posts reports online and answers records requests. The office also holds public meetings about finances. This access helps citizens make smart choices about local issues.

You can look at county finances through the website or by visiting the office. Your auditor also gives talks to community groups about county money. The office works with schools to teach students about local government. Public access is a basic part of democracy.

Financial Accountability

Financial accountability means the county must explain how it uses money. The auditor’s office plays a key role in this accountability. Your auditor checks that spending follows the budget and the law. The office also reports any problems to county leaders. Accountability helps prevent waste and fraud.

When problems are found, the auditor tells the public through reports. Your auditor also tracks how problems are fixed. The office makes sure departments follow through on promises. Accountability means the county must answer to citizens. You can use audit reports to see how well the county is doing.

Correcting Shelby County Financial Records

You can spot accounting errors by looking carefully at financial records. The auditor’s office can help you understand the records. Your auditor can check if numbers add up the right way. Common errors include wrong amounts, missing entries, or mixed-up accounts. If you find an error, tell the auditor’s office right away.

Errors can be small typos or big mistakes. Your auditor checks every error report carefully. The office also finds errors during its own reviews. Some errors are found by state auditors or outside firms. Finding errors early helps keep the county’s records accurate.

Requesting a Record Correction

You can ask the auditor’s office to fix an error in a record. Send a clear written request that explains the error. Include copies of any documents that show the mistake. Your auditor will look into the request and decide what to do. The office will let you know what was found and what will happen.

When asking for a correction, include your name and contact details. Tell the office what record has the error and what the correct facts should be. Your auditor may need time to check with other offices. The office will send you a written answer about the correction.

Reconciling Financial Discrepancies

Reconciling means fixing differences in financial records. The auditor’s office does this work when records do not match. Your auditor looks at bank records, department records, and county books. The office then finds out why they do not match and fixes the problem. This work keeps records accurate.

Sometimes discrepancies happen because of timing. Other times, there are real errors that need fixing. Your auditor checks every case to find the real cause. The office then makes the right adjustment in the books. Reconciling is a normal part of county accounting.

Updating Incorrect Details

Updating incorrect details means changing records that have wrong facts. The auditor’s office can update records when errors are found. Your auditor makes sure changes are made the right way, which can also be verified through official property tax records for complete records. The office keeps a record of all changes. This work keeps the county’s records accurate over time.

Updates are made after a careful review. Your auditor checks that the new facts are correct. The office then changes the record and notes when and why it was changed. The original record is not lost – it stays in the file for history. This process makes sure records can be trusted.

Preserving Historical Records

Preserving historical records means keeping old records safe for the future. The auditor’s office stores records for many years. Your auditor makes sure records are kept in good condition. The office also moves old records to long-term storage. Historical records show how the county has handled money over time.

The office follows state rules about how long to keep records. Your auditor stores paper records in a safe place and electronic records on secure computers. The office also makes backup copies of important records. Preservation helps future auditors and historians understand the county’s past.

Shelby County Auditor vs. Other County Offices

The Auditor and the Assessor do different jobs in county government. The Auditor checks how money is spent and managed. The Assessor decides how much property is worth for taxes. Your auditor watches over spending. The Assessor decides what property owners pay in taxes.

The Auditor and Assessor work together but have different goals. Your auditor checks that tax money is spent right after the Assessor collects it. The Assessor sets values, and the Auditor checks spending. Both offices help keep county government working right.

Auditor vs. Treasurer

The Auditor and the Treasurer have related but different jobs. The Treasurer collects and holds county money. The Auditor checks how that money is used. Your auditor watches the Treasurer’s work to make sure it is right. The Treasurer focuses on cash and banks. The Auditor focuses on records and reports.

The Auditor does not handle money but checks money handling. The Treasurer pays bills and manages bank accounts. Your auditor reviews what the Treasurer does each month. Both offices work to keep county money safe. You can see reports from both offices on the county website.

Auditor vs. Clerk

The Auditor and the County Clerk do different jobs. The Clerk keeps official county records, like marriage licenses and court papers. The Auditor keeps financial records. Your auditor focuses on money matters. The Clerk focuses on legal and public records.

The Auditor and Clerk work together when records cross over. For example, court fines are handled by the Clerk and checked by the Auditor. Your auditor may review Clerk records for accuracy. Both offices serve the public by keeping records safe and easy to find.

Auditor vs. Controller

The Auditor and the Controller both work with county money. In some counties, these jobs are combined. In Shelby County, they have separate roles. The Controller handles payroll and daily accounts. The Auditor checks the Controller’s work and prepares reports. Your auditor makes sure the Controller follows the rules.

The Controller focuses on getting payments out on time. The Auditor focuses on checking that payments were right. Your auditor reviews payroll records and bank accounts. Both offices work to keep money moving safely. You can see reports from both offices.

Auditor vs. Recorder

The Auditor and the Recorder have very different jobs. The Recorder keeps land records, like deeds and mortgages. The Auditor keeps financial records. Your auditor works with money matters. The Recorder works with property papers.

These offices rarely work together directly. Your auditor may check Recorder fees to make sure they were collected. The Recorder does not handle county spending. Both offices serve the public by keeping different kinds of records.

Shelby County Auditor Record Limitations

Some financial records are restricted by law. The auditor’s office cannot share these records with the public. Your auditor follows state and federal laws on privacy. Records that are restricted include personal employee details and some legal documents. The office will explain if a record is restricted.

Restricted records are kept safe in the office. Your auditor only shares them with people who have a legal right to see them. The office redacts private facts from records before sharing. Restricted records help protect people’s privacy while keeping most records open.

Confidential Details

Confidential details are facts that must be kept private. The auditor’s office protects these details. Your auditor does not share confidential details with the public. This includes social security numbers, medical facts, and some employee records. The office takes privacy very seriously.

Confidential details are kept in secure files. Your auditor limits who in the office can see these details. The office also uses passwords and locks to keep files safe. Confidential details are only shared when required by law or court order.

Redacted Records

Redacted records have private facts blacked out before sharing. The auditor’s office prepares redacted records for the public. Your auditor blacks out social security numbers, addresses, and other private facts. The rest of the record is shared normally. Redaction lets the public see records while protecting privacy.

When you get a redacted record, you will see black bars over private facts. Your auditor keeps the original record with all details. The office can show a judge the full record if needed. Redaction balances open government with personal privacy.

Unavailable Historical Records

Some old records may not be available. The auditor’s office keeps most records, but some may be lost or damaged. Your auditor can tell you if a record still exists. The office tries to keep all records safe, but fires, floods, and time can damage them. The office also moves old records to long-term storage.

If a record is not available, the office will tell you. Your auditor may be able to help you find other records that show the same facts. The office keeps finding aids that show what records exist. Historical records are kept as long as state law allows.

Records Maintained by Other Offices

Some records are kept by other county offices, not the auditor. The auditor’s office only has financial records. Your auditor can tell you which office has other records. For example, the Clerk has court records, and the Recorder has land records. The office will help you find the right place to ask.

If you ask the auditor for a record kept by another office, the office will send you to the right place. Your auditor knows which office handles each type of record. The office works with other offices to help you find what you need. County government works as a team to serve the public.

Shelby County Auditor Office Contact Details

The Shelby County Auditor’s Office is located at 1075 Mullins Station Road, Memphis, TN 38134. You can visit the office during business hours to ask questions or request records. The office is open Monday through Friday from 8:00 AM to 4:30 PM. You can call the office at (901) 222-7350 during these hours to speak with staff.

The office has trained staff who can help you with records requests and questions about county finances. You can also reach the office through the county website. Your auditor’s office is ready to help you understand county money matters. The staff can direct you to the right records and explain how to read them.

When you contact the office, have your questions ready. The staff can answer many questions right away. Your auditor’s office works hard to help citizens understand county finances. The office is a key part of open and honest local government. You can also visit the official website for more records and updates.

Frequently Asked Questions

Find quick answers about the County Auditor​ office, its duties, pay, reports, and how to get records.

What are the main duties of the County Auditor?

The County Auditor​ reviews financial statements, checks that county funds are spent correctly, and conducts compliance audits. The office also oversees procurement, prepares budget analysis, and monitors internal controls. Audits are performed on a regular schedule and findings are shared in public reports. The auditor works with other departments to ensure transparency and follows state certification rules. All work aims to protect taxpayer money and keep local government accountable.

How much does the County Auditor earn in Shelby County?

Salary information for the County Auditor​ is published in the county’s annual financial report. In recent years the base salary has been around $90,000, with additional compensation possible for overtime or special projects. Exact figures can vary with experience and any applicable cost‑of‑living adjustments. For the most current number, check the latest fiscal year report on the Shelby County website or contact the auditor’s office directly.

Where can I find the County Auditor annual report?

The annual report is posted on the Shelby County official website under the auditor’s department page. Visit the search portal at https://www.shelbycountytn.gov/m/directory/department?did=81 and look for “Annual Report” in the list of documents. The PDF includes audit results, budget analysis, and performance metrics. You can download it for free or request a printed copy by calling the office at (901) 222‑7350 during regular hours.

How do I request public records from the County Auditor?

To request records, submit a written request to the auditor’s office at 1075 Mullins Station Road, Memphis, TN 38134. Include a clear description of the documents you need, such as financial statements or procurement files. You may email the request or drop it off in person. The office will acknowledge receipt and give an estimate of processing time. Fees may apply for copying, but many records are available at no cost.

When are County Auditor meeting minutes posted online?

Meeting minutes are uploaded within two business days after each public session. They appear on the auditor’s page of the Shelby County website, listed by date. The site provides a searchable archive so you can view past minutes at any time. If a minute is missing or you need a specific document, call the office at (901) 222‑7350 for assistance.